5 Things Needed For a Great Event

15122582105_736a6f4794_b

Even though all of our events all take place within one venue, Orlando Science Center, each one is unique from the other. We’ve compiled a list to make your event as special as ours!

  1. Event flow is crucial to making guests feel like there are experiencing new things without overwhelming them. With OSC in particular, we have as many as three different spaces on one level, so guests can enjoy cocktails in one, dinner in another, and dessert in the last. Guests will enjoy exploring different spaces, so with a solid flow and structure to the evening, guests can have a great time.
  2. Great food and delicious drinks never fail. It’s the one thing that every guest can participate in and enjoy. It’s also something guests will remember whether it is good or bad, so make sure you give them a good reason to remember the food and drinks!
  3. Atmosphere, whether this means a throwback playlist from your DJ for a night of dancing or a live band at a wedding, music sets the tone. DJs these days can accept nearly any request and cover bands can get crowds up on their feet.
  4. A thoughtful guest-list. Know your guests well enough to give them comfort. If your guests will wear heels, make sure there is plenty of seating for the end of the evening. If your guests are older, perhaps make sure an outdoor event space will not be too cold that evening. Even something as simple as offering plus-ones for guests who are more introverted could make guests more comfortable, in turn they’ll have more fun.
  5. Personal touches can be as simple as a personalized menu at an intimate dinner party, customized bookmarks for attendees that enjoy reading, or something humorous like a “hangover cure kit” given out at the end of a wedding. It’s the personal things that will be remembered by your guests.

Image source

Until next time,
Danielle
Manager of Meetings and Events

Disney Details at OSC

Here at the Orlando Science Center we host on average 80 weddings a year! We encounter many  unique themes and wedding details that express what our couples love. Recently we have been noticing that some of our couples have been including many “Disney Details” into their wedding ceremonies and receptions. I work for “The Mouse” as well and these details do not go unnoticed by this Disney girl at heart! These Disney Details paired with the whimsy of our venue create a one of a kind wedding!

Elements from the movie UP! have been showcased in several of our weddings; some as subtle as the famous Grape Soda Button! One of our brides on April 27th placed hers in her bouquet as well as created one for each of her guests to take home as their favor.

Grape soda button

The story of UP! portrays a love between a couple and the adventure that is out there for them to explore together. Our bride and groom chose the classic Disney script for their dino sign that was placed in our T-Rex’s mouth for guests to encounter immediately when they walked into the reception area in Dino Digs, a location that screams adventure!

T-Rex Sign

The same couple created a card box resembling the mail box that Carl and Ellie make together in the movie. You can even see the Disney theme post cards that guests were able to write well wishes on and place in the mailbox.

Disney guest book table

 

disney escort cards

disney place cards

 

Escort cards can even showcase Disney and these couples definitely got creative. At another one of our weddings on April 21st, guests found their very own FastPass that took them to their corresponding table that was titled based off of the couple’s favorite Disney attractions,while another couple used the famous Disney script to direct their guests to their seats.

Disney table number

Many of the elements we have seen showcase the couple’s favorite characters, such as this adorable cake topper with the groom wearing a storm trooper helmet and the bride sporting classic Mickey Ears. Groomsmen even donned their favorite Marvel characters to create a unique version of a boutonniere.

disney cake topper

View More: http://thirtythreeandathird.pass.us/angela_chris

Hidden Mickey’s were added on this bride and grooms cake, giving it a little hint of the Mouse. While the UP! inspired cake displays an iconic scene from the Pixar Movie.

Hidden Mickey

View More: http://thirtythreeandathird.pass.us/angela_chris

Many of our couples are Central Florida locals and have grown up around Walt Disney World or have even worked there. Others enjoy the stories and what they embody and compare their own love stories to the beloved characters. Whatever the connection is with the theme parks, characters, or movies we love to see the details portrayed throughout our couples special day!

Over and Out,
Megan
Event Coordinator

Real Radio hosts 10th Annual Philips Phile Poker Tournament

Phile Science Center 2011  (4)

On August 23rd of this year, the Orlando Science Center proudly hosted the 10th Annual Philips Phile Poker Tournament put on by Real Radio 104.1. In its sixth consecutive year here at the center, we saw features that continued to keep guests entertained throughout the night! Located in our Dino Digs event space, attendees were invited to play on any of the 19 poker tables supplied by Fun Planners. Feel like poker isn’t for you? Real Radio had just the solution, offering guests to participate on any of its other playing tables, including roulette and various casino games. Other features included a photo opportunity by 12THIRTY4 photography, a glowing table for the final players, and my personal favorite, a slot machine placed before the entrance if you just couldn’t wait to get started!

real radio fun

real radio slotNot only did I really enjoy working this event, but it’s safe to say the attendees did as well! Furthermore, all of the raised money went to the local Mustard Seed of Central Florida. This event welcomed a variety of vendors to the Science Center. Porkies BBQ catered food throughout the tournament while Cut the Cake supplied a tasty array of sweets! Subsequently, Ember expertly handled the bar services for the duration of night alongside JVR Productions who set up a rum sampling booth. 12THIRTY4 Photography was there to capture each moment of the event and CORT brought in luxurious furniture to place around the room!

The Orlando Science Center looks forward to the future of this event and all the fun that comes with it! We thank all of the participants who made the night such a success. Until next year!roulette

Your daily dose of dinos,
Lexi Lambert
Event Assistant

Read more at the Real Radio website here

Big City Caters The NotWedding

After a weekend of proms and formals we are excited to announce our newest vendor for The NotWedding! Big City Catering! Big City Catering has been to the Orlando Science Center numerous times for events. One of our favorite events Big City Catering was a part of was Bob’s 50th birthday. Here’s a video that showcases Big City Catering’s one of a kind work.

Big City Catering from Live Happy Studio on Vimeo.

The NotWedding is approaching fast – we are one month out! For those who don’t know what The NotWedding is, it’s a big fake wedding. The wedding guest are all brides to be! The event will start off with an emotional ceremony of a couple renewing their vows. Then the guests will go into a reception where they will get to enjoy a tasty dinner provided by Big City Catering. Following dinner they will get to dance the night away! A true experience of vendors in action. Mark your calendars now for May 14, 2014. Save this date not only to see Big City Catering in action, but taste their unforgettable food. Who knows maybe they will be your caterer for your big day! If you would like to attend this event, you can find out more information and tickets at TheNotWedding.com untitled Peace, love, and dinos,
Kayla
Event Coordinator

The NotWedding

1m3a5015

Our staff is gearing up for an exciting event this year, the NotWedding! This annual event, taking place on May 14th at Orlando Science Center is an interesting alternative to the usual bridal show. The entire event is designed to mimic the feel of an actual wedding. This fake, elaborate wedding allows “wedding guests”, the brides-to-be, a chance to see some of our local Orlando vendors in action complete with a mock ceremony, reception, and dance party.

The NotWedding has handpicked some of the best vendors in the Central Florida area for this over the top event. This long list of vendors also includes two of our preferred vendors here at the Orlando Science Center!

0242

Orlando Wedding & Party Rentals is a great option for all of your rentals needs including Chiavari chair rentals, an assortment of table rentals, linen rentals, classy tent rentals, LED up-lighting rentals, photo booth rentals, and much more. In addition to their wide variety of rentals, they have an incredible staff that we always enjoy working with.

When it comes to DJ and specialty lighting services, Junction 88 is the one to call! DJ and owner, MJ Farb, and his staff are always full of energy and eager to make your event all the more special. Not to mention, they have the most amazing lighting that will transform any space beyond your imagination!

Emery_657

If you would like to attend this event, you can find out more information and tickets at TheNotWedding.com

If you were wondering how our staff transforms the Orlando Science Center into the wedding of your dreams, here are some of my favorite photos!

Allyson
Event Assistant

The Knot Market Mixer

photo 11

I’m always excited to go to mixer events, especially when everyone in our office goes. This past Tuesday March 11, 2014 we were lucky enough to go to the Knot Market Mixer at the Hilton Orlando on Destination Parkway. As soon as we walked through the doors of the Hilton they had staff passing out hors d’oeuvres. What was unique about these hors d’oeuvres was the tray they were being served on. The tray was a picture frame of The Knot magazine. It was something I’ve never seen before! One of the items on the trays that also caught my eye was a Popsicle mimosa.

photo 22

photo 33

Our team had to grab one and take a quick photo. After seeing this drink I was very excited to see what the theme was. We all signed in and made our way outside to the event space. The first steps outside were breath taking. I’ve never been to the Hilton before so I didn’t know what their space looked like. There was so much décor surrounding a custom wrap dance floor that said The Knot.

photo

I started to explore and the first thing I walked up to was a snowflake ice bar. Doug, the bartender, informed me that located around the space were four different bars; each bar had a different specialty drink. I then figured out that the whole theme of the Knot Mixer was seasons! I passed up on the winter drink because I wanted to save the Mexican Hot Cocoa for dessert.

photo 111

Our team started to venture to a big white tent. As we walked towards the tent we walked by gorgeous furniture by AFR that I couldn’t help take a picture of. The tent was magnificent with all the chandeliers hanging down. I felt like I was in a classy spring garden. Although we were in the spring part of the venue we were very close to the fall section where there were making Jalapeno Martinis with Honey Whip. Being daring, Danielle, Megan and I tried the martini. It was way too spicy for all of us, so instead of drinking it we just took an artsy photo to remember we were willing to try the unique drink.

photo 444

After we explored we started to run into some familiar faces such as Our DJ Rocks, SNAP photography, Cut the Cake, Big City Catering, Puff n Stuff Catering, AFR Furniture Rental, Victoria Angela Photography, Sensational Ceremonies, Orlando Museum of Art, Imprint Cinema, and A Magic Moment Photography. It was nice to catch up with these vendors outside an event. We also met some new faces such as BBJ  Linen, Photo Mingle, and the Leonard Brothers Band

photo 5 (1)

While mingling with all the vendors the models in wedding dresses came out to the dance floor for some photos. The whole night I was waiting for someone to go dance and I thought they were going to start the party. Sadly they didn’t, soon after though, Kristina from Big City Catering made her way onto the dance floor. I couldn’t pass up this opportunity so I joined her on the dance floor. The Leonard Brothers started to play some classic songs like “Shout” and soon enough our whole team from OSC was dancing! Not many other people joined us to dance, but our team had a fun time being silly together on the dance floor.

photo 1

photo 2

At the end of the night, the lights dimmed and in the far corner a firework sign went off displaying The Knot logo. Soon after The Knot sign went off there were fireworks roaring in the sky. I joked about how romantic it was but it actually was a great way to end the night alongside our OSC team.  I very much enjoyed The Knot Market Mixer. It was something I’ve never seen before, I saw familiar faces along with new ones, and most importantly had fun with my OSC family. I can’t wait for the next The Knot Market Mixer!

photo 3

Peace, love, and dinos,
Kayla
Event Coordinator

Orlando Business Journal Article

The Orlando Science Center was featured on Orlando Business Journal’s front cover in their most recent print edition! Our Director of Meetings and Events, Helen, was interviewed about our space and the different events that we host here at the Orlando Science Center.

1

Here is a snippet of the article online as well as a photo of our Dino Digs in the slide show. In order to read the full article you must be a subscriber to the Orlando Business Journal. The link is http://www.bizjournals.com/orlando/print-edition/2014/02/21/check-out-some-of-orlandos-unique.html

Helen was asked a few questions about our facility and they are included here below!

2

What are some of the most memorable themes, meetings or conventions that have been held at this venue?

Several years ago, we were chosen to be the venue for the annual Orlando Business Journal Business Growth Expo. Hosting this event was a wonderful experience and helped expose Orlando Science Center to a unique audience. OBJ brought in local businesses to showcase their products throughout all of our exhibit halls and classrooms. At the end of the tradeshow, guests enjoyed a celebration in DinoDigs paired with excellent food and beverages from a local caterer. The event took place on a Wednesday while we were closed to the general public and it had a great turn out.

0001

Our Crosby Observatory is home to Florida’s largest refractor telescope and also serves as a great VIP reception space to reward guests for being “out of this world.” Located in the dome, on the top level of Orlando Science Center, guests can enjoy dazzling views of downtown and the night sky coupled with an intimate dinner. As an added treat, we’ve had clients purchase stars through our adopt-a-star program to recognize their attendees. Each star that’s purchased comes with a personalized certificate, viewing gadgets and a story behind each star.

3

Are there any new technologies that you use today, that were not available when the science center first opened? Be as specific as possible.

Throughout the past few years, social media has played a major role in marketing our events. Being a nonprofit, we have a limited marketing budget, but through sites like Facebook, Pinterest and Flickr we are able to share our event spaces via photos of past events and reviews from loyal clients. These social platforms are widely used, available, user-friendly and really helps to market our spaces.

4

The style of our events range from casual to black tie, so why not dress our dinosaurs to code? One of our recent celebrations wanted one of our featured dinosaurs dressed to the nines and provided us with a pink and green polka-dotted, dino-sized bow-tie to be placed around the neck of a T-rex.

 

Copy of IV_163

How does the science center manage to remain so successful as a meeting/convention venue?

In addition to having wonderful, conveniently located event space, Orlando Science Center has a team of dedicated and passionate event professionals. We treat each event as if it is the only one on our calendar, guaranteeing an outstanding experience from the initial site visit through the final event evaluation. We repeatedly hear from our clients that it is the meetings and events team that truly made their event that much better.

5

Being a new intern, I was surprised to see the different types of events that the Science Center hosts. The staff goes above and beyond to accommodate all types of events and they assist in adding a special twist. The Orlando Science Center is a unique and sophisticated event venue located in the heart of Orlando. The staff here goes above and beyond to ensure that every guest is satisfied, whether the guest is hosting an event or just visiting for the day. The Science Center is full of life and beauty and is perfect for anyone looking to have an event that dazzles.

Stay tuned,
Stephanie
Event Assistant